There are multiple online tools available to assist researchers with creating a Data Sharing Plan that complies with the new NIH mandate. One example is “DMPTool”. It is a free open-source tool accessible to all within the scientific community. DMPTool is an online application that guides researchers through the process of creating a plan, utilizing a click-through wizard for creating a Data Management Plan (DMP) that complies with NIH requirements.

Since the release of the data sharing mandate, dkNET has been actively making resources available to researchers in order to help navigate all the requirements of the mandate. Available through the dkNET website, resources can be found highlighting all available tools and templates addressing the mandate, along with direct web links to multiple YouTube videos and all webinars that have been held on the topic. Additionally, dkNET continues to create new webinar series, intended to help answer questions and assist researchers in creating plans in line with the data sharing mandate. Researchers can also expect to find announcements of office hours held bydkNET to answer any questions regarding the mandate.  Click the HERE to access the dkNET website and view all available resources.

Currently, there are many templates available intended as a guide through building a plan that complies with the NIH mandate. The NIH has made available a step-by-step template to help researchers address all the new requirements. The NIH template also provides example answers to each step to show what kind of information should be provided for each portion of the mandate. The same template also is accessible through the DMPTool in the same step-by-step manner.  

Click HERE to access the NIH template and create a Data Management Plan.  

The NIH data sharing mandate requires data to be accessible and reusable by other researchers. As it is understood that this requirement is likely to incur additional costs, however, researchers are allowed to budget for making their data accessible to other researchers. For that reason, the NIH has stated that researchers may request funds for data management in the budget section of the application. The NIH outlines two categories for funds – allowable costs and unallowable costs. Allowable costs include any funds that may be used for data curation, alternatively, unallowable costs include any funds associated with the routine process of conducting research. Additionally, the NIH asks investigators to justify the funds being requested by explicitly stating the amount of data expected to be shared.  

Click HERE to access the detailed NIH report addressing allowable vs. unallowable costs, and the application process for budgeting.  

 The NIH data sharing mandate emphasizes the importance of good data management practices and encourages data management to be reflective of practices within specific research communities. Data management is the process of validating, organizing, protecting, maintaining, and processing scientific data to ensure the accessibility, reliability, and quality of the data for its users. As stated by the NIH, proper data management helps maintain scientific rigor and research integrity. The NIH mandate encourages data management and sharing practices to be consistent with the FAIR (Findable, Accessible, Interoperable, and Reusable) data principles. The NIH also requires grantee institutions to keep the data for three years following the closeout of the contract.  

Click HERE to access the detailed NIH report addressing the different requirements of data management, and how to address them in the DMS plan.